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Northwest OH Legal Blog

Tuesday, May 9, 2017

Wellness Plan Benefits May Be Taxable to Employees

Employers may offer their employees various types of benefit arrangements that are designed to reduce their employees’ tax obligations by using a combination of wellness programs, voluntary benefits and cafeteria plans. However, the Internal Revenue Service (IRS) has provided guidance that points out that many of these arrangements are treated as taxable benefits by the IRS.

In May 2016, the IRS issued IRS Chief Council Advice Memorandum 201622031, which addressed the tax treatment of three different situations in which wellness benefits result in taxable income to employees. It provides as follows:

Situation 1: The employer provides health coverage with a separate no-cost wellness program that provides health screenings and other services that generally qualify as a tax-favored accident and health plan under Internal Revenue Code section 106. Employees that participate in the wellness program may also earn cash rewards and other benefits that do not qualify as Code section 213(d) medical expenses, such as gym memberships.

Tax treatment: Those cash rewards are taxable income to the employee and subject to income tax withholding and employment taxes. Similarly, benefits not otherwise excludible from income, such as the payment of gym membership fees, are included in employee's gross income at fair market value and are also subject to income tax withholding and employment taxes.

Situation 2: The same as situation 1 except that to participate in the wellness program, employees pay pretax premiums through a Code section 125 cafeteria plan.

Tax treatment: The use of the cafeteria plan makes no difference as to the tax treatment of cash rewards and other benefits not excludible from income. They are taxable income subject to income tax withholding and employment taxes.

Situation 3: The same as above with except that the wellness program benefits include reimbursement of the wellness program premiums made by the employee.

Tax treatment: The IRS found that the reimbursements should be included in the employee's gross income and be subject to income tax withholding and employment taxes.

Also, in January 2017, the IRS reviewed similar wellness plan arrangements in IRS Chief Council Advice Memorandum 201703013. In that memo, the IRS addressed the tax treatment of fixed-indemnity cash payments paid by a wellness plan without regard to the amount of medical expenses incurred by the employee, where the employee is paying premiums to participate in the wellness program. Fixed-indemnity plans pay a flat-dollar amount when certain health-related events occur, such as a hospital stay or a cancer diagnosis.

If the premiums are paid on a pretax basis through a Code section 125 cafeteria plan, any amounts paid by the plan are included in the employee's gross income and subject to income tax withholding and employment taxes. This raises the administrative issue of how the employer is to account for the taxes if the payments are from the third-party insurance carrier.

Wellness programs should be carefully evaluated to determine their impact on employees’ taxable income.


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